Remote Online Notarization: The Future of Document Authentication

Notarizing important documents used to be a way to take time off work, drive around town, and stand in line. Not anymore. Remote Online Notarization has transformed the whole process of document authentication. This technology enables you to notarize documents in the comfort your living room, office, or anywhere you can access the internet.

Remote Online Notarization provides a safe and convenient alternative to in-person notarization for important documents such as powers of attorney, real estate paperwork, business contracts, legal documents, or any document which requires notarization.

What is Remote Online Notarization?

Remote Online Notarization (RON) is a digital process that replaces traditional face- to-face document notarization. Instead of meeting a notary in person, you connect with a licensed notary through a secure video call. Think of it as a video conference with legal validity.

The notary public sends you an invitation to join an online platform, your identity is verified, and then the notary monitors you as you sign the document electronically, notary public then adds their digital signature and seal. Everything gets recorded and stored securely. This creates an even stronger paper trail than traditional methods.

The technology includes identity verification software, encrypted video connections, and tamper-proof digital seals. These tools work together to prevent fraud and ensure document security. Many experts consider RON to be more secure than traditional methods due to its multiple layers of protection.

Should I be in Florida to notarize online?

NO! As a signer, you can be anywhere in the world, as long as you have good internet signal and your valid ID.

What is a valid ID for Remote Online Notarization?

US Passport
Foreign Passport
Driver License or Identification Card of any of the US States of Territories, Canada or Mexico. (Other countries IDs are not accepted)
USCIS Identification Card.
US Military ID.

What you need to get started.

You need just a few basic things to use Remote Online Notarization:

A smartphone, tablet, or computer with a working camera.
Microphone and speakers for two-way communication.
Stable internet connection for smooth video streaming.
Valid government-issued photo ID, such as a driver’s license or passport.
Your document in electronic format, usually a PDF/Word.

Most people already have these items readily available. The technology works on both Apple and Android devices.

How the Remote Online Notarization works with Us.

The Remote Online Notarization process is simple and takes just minutes:

Provide electronic copy of the document(s) you need to sign and notarize, as well as your email address.
Pick a day and time to perform the notarization online session with us.
We will email you an invitation to join the secure platform.
Once you join the session, verify your identity by showing your government ID to the camera.
Start a live audio/video session with our commissioned remote online notary public
Sign the document electronically on screen while the notary public watches you do so.
You will receive your notarized document via email immediately after completion.

The entire process usually takes less than 15 minutes from start to finish.

Who can use Remote Online Notarization?

Everyone can!

Busy professionals avoid leaving the office for appointments. Parents with young children skip the hassle of finding childcare. College students studying abroad handle documents from overseas dorm rooms.

People with mobility issues find Remote Online Notarization especially helpful. Surgery patients and individuals with disabilities do not need to leave their homes for notarizations. Military families who are far away from home have to depend on this service. A deployed soldier can sign important documents without incurring the expense of travel or embassy visits.

Small business owners use RON for contracts and partnership agreements. It saves them the time they would otherwise spend traveling to notary offices.

Remote Online Notarization serves people from all walks of life. Real estate buyers and sellers use it constantly for property transactions. According to the Florida Department of State, real estate closings account for a significant portion of RON usage.